PUBLIC VOTE ON THE SAUNA FRESH CAN DESIGN

Voting Rules

  1. Organizer
    Smile Company Oy
    Business ID: 3183167-5
    Riihitie 4, 00330 Helsinki
    Contact: [email protected]
  2. Name of the vote
    Public vote on the Sauna Fresh can design (“CAN YOU DESIGN?”).
  3. What are we voting on?
    Voting takes place on the voting page published by the organizer, where you can vote for the finalist entries in the Sauna Fresh can design competition.
  4. Voting Period
    Voting is open during the time period indicated on the voting page. The organizer may, for a valid reason, change the voting process or voting period, or suspend voting. Current dates can be found on the voting page.
  5. Who Can Vote
    Individuals may participate in the vote. The organizer reserves the right to exclude votes that appear to be automated, fraudulent, or otherwise in violation of the rules.
  6. How to Vote (Online Only)
    Voting takes place on the voting page. To vote, participants must provide:
  • name
  • email address
  1. Voting Restriction
    You can vote only once.
  2. Vote Verification and Abuse
    The organizer reserves the right to reject votes and/or block participation if:
  • Attempts are being made to manipulate the voting (e.g., bots, mass submissions, multiple votes from the same email address)
  • the information provided is clearly incorrect or implausible
  • such conduct is otherwise in violation of the rules
  1. Voting Results and Winner
    The design proposal with the most votes wins the vote.
    The organizer will confirm the result after verifying the votes and announce the result on their channels.
  2. Communication and Publicity
    The organizer may publish the winning proposal and the voting results on its website and social media channels.
  3. Disclaimer
    The organizer is not liable for technical issues (e.g., website malfunction, connection interruptions, typos in emails) that prevent voting or affect the conduct of the vote.
  4. Governing Law
    The vote is governed by Finnish law.

REGISTRY AND PRIVACY POLICY (GDPR)

Voter Registry for the Sauna Fresh Public Vote

This privacy notice has been prepared in accordance with the EU General Data Protection Regulation (GDPR) and the Data Protection Act (1050/2018).

  1. Data Controller
    Smile Company Oy
    Business ID: 3183167-5
    Riihitie 4, 00330 Helsinki
    Email: [email protected]
  2. Contact person responsible for the registry
    Ilkka Mäentakanen, CEO
    Phone: 050 573 7444
    Email: [email protected]
  3. Name of the registry
    Voter registry for the public vote on the Sauna Fresh can design.
  4. Purpose of Processing Personal Data
    Personal data is processed for the following purposes:
  • Conducting the vote and recording the votes
  • Enforcement of the voting limit (1 vote per email)
  • Prevention and investigation of misconduct
  • certification of the election results

About will not be used for marketingunless the voter gives separate consent.

  1. Legal basis for processing
    The legal basis for processing is, in accordance with the GDPR:
  • the data controller’s legitimate interest (ensuring the integrity of the vote and preventing fraud)
    and/or
  • implementation of the agreement (Participation in the vote at the voter’s request)
  1. Data Contents of the Registry
    The following information may be stored in the registry:
  • name
  • email address
  • voting results (which design received a vote)
  • Technical details of the voting event (e.g., timestamp; any security or log data, to the extent that the system generates such data and it is necessary for the prevention of misconduct)
  1. Standard sources of information
    The information is obtained from the voter themselves via the ballot.
  2. Disclosure of Data and Data Processors
    Data will not be disclosed to third parties for their independent use.
    Data may be processed on behalf of the organizer by technical service providers (e.g., form and hosting services), solely for the purpose of conducting the vote and in accordance with agreements.
  3. Transfer of Data Outside the EU/EEA
    As a general rule, data is not transferred outside the EU/EEA. If the technical service used requires such transfers, they are carried out using safeguards in accordance with the GDPR (e.g., EU Standard Contractual Clauses).
  4. Data Retention Period
    Voters’ contact information will be retained only for as long as necessary to conduct the vote and verify the results.
    The data will be deleted or anonymized no later than 3 months after the vote ends, unless a suspected case of misuse or another justified reason requires longer retention.
  5. Principles of Data Protection
    Data is protected through appropriate technical and organizational measures. Access to the data is restricted to those individuals whose duties include conducting the vote.
  6. Rights of the Data Subject
    Data subjects have rights under the GDPR, including:
  • the right to access one's own data
  • the right to correct inaccurate information
  • the right to request the deletion of data, where applicable
  • the right to restrict processing
  • the right to object to processing when the processing is based on a legitimate interest

Requests: [email protected]. The data controller may verify your identity if necessary.

  1. Right to File a Complaint
    The data subject has the right to file a complaint with the Office of the Data Protection Ombudsman if he or she considers the processing to be unlawful.